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Management & Program Analyst, GS-0343-11/12 DE
US National Science Foundation in Alexandria, Virginia
 
 
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Date Posted 04/15/2022
Category
Nonprofit-Program Management
Philanthropy-Administrative-Non-profit
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

Management & Program Analyst, GS-0343-11/12 DE

Full Job Description

Duties

The incumbent performs the following duties and responsibilities in support of the assigned BFA Division/Office and overall BFA mission and functions.

Strategic Planning/Office Management

  • Serves as a member of the Division/Office and BFA management team, participating in strategic planning for and effectively communicating BFA policies and plans.
  • Coordinates and oversees Division/Office administrative and program support work to ensure accurate and timely response to meet Division/Office needs and administrative support matters.
  • Evaluates the effectiveness of administrative procedures and consistency of contributions to the accomplishment of organization goals and objectives. Recommends changes, as appropriate to meet the short and long-term strategic plans and objectives of the administrative and programmatic functions of the organization.
  • Identifies resources and advises Division/Office leadership on administrative and program matters, including funds allocation, staffing levels, and equipment required to support assigned projects.
  • Performs continuous analysis of Division/Office use of allocated resources, including personnel, IT support, and funds. Analyzes and prepares reports of expenditures and projections as needed/requested.
  • Performs other related duties and special assignments as may be required to assist the assigned Division/Office and BFA leadership in carrying out their program and organizational management responsibilities.


Financial Management

  • Coordinates with Division/Office leadership, the BFA Administrative Coordinator, and the BFA Budget Office on matters relating to budget preparation and execution, and the NSF Financial Management staff for federal policies.
  • Identifies and advises Division/Office leadership on financial matters such as establishing new accounts, funding special activities, resolving discrepancies, and handling of accounts.
  • Represents the assigned Division/Office with the BFA Budget Office in discussions of policy implications of budget plans submitted.
  • Identifies, analyzes and resolves issues and problems encountered at any point in the budget process. Keeps Division/Office Director(s) and Senior Management informed of key issues and solutions.


Personnel Management

  • Serves as the Division/Office liaison with Human Resource Management (HRM). Ensures proper and timely coordination and processing of office staff performance plans, appraisals, individual development plans, personnel actions, and position descriptions.
  • Advises Division/Office leadership on rules, regulations and requirements regarding human resource administration and management.
  • Participates in human resource strategic planning activities for the Division/Office and makes recommendations for the most effective management and use of human capital resources.
  • Monitors assigned Division/Office support of EEO programs and compliance with EEO goals and inform the BFA Administrative Coordinator and BFA leadership accordingly.

Requirements

Conditions of Employment

  • Background investigation.
  • Selective Service registration required for male applicants, unless exempt.
  • Selectee may be required to serve a 1-year trial/probationary period
  • US citizenship.

It is NSF policy that NSF personnel employed at or IPAs detailed to NSF are not permitted to participate in foreign government talent recruitment programs. Failure to comply with this NSF policy could result in disciplinary action up to and including removal from Federal Service or termination of an IPA assignment and referral to the Office of Inspector General. Foreign Talent Definitions

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement Safer Federal Workforce Task Force 2 pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must answer all job-related questions in the NSF eRecruit questionnaire.

All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This is a non-bargaining unit position.

Qualifications

To qualify at GS-11, you must have one year of specialized experience equivalent to the GS-09 level in Federal service. Examples of specialized experience may include: evaluating information to identify problems in procedures or work methods and recommending improvements; formatting and finalizing reports; performing daily administrative tasks, including monitoring operating budget and funds use; designing and maintaining record-keeping systems; ensuring availability of supplies and equipment; and advising on personnel and procurement matters.

You will also qualify at GS-11 with Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related; or possess a combination of progressively higher-level graduate education beyond the second year and appropriate experience that together meet the qualification requirements for this position.

To qualify at GS-12, you must have one year of specialized experience equivalent to the GS-11 level in the Federal service. Examples of specialized experience may include: planning work to be accomplished by support staff, considering organizational needs, training/development, and position management in recruiting; supporting the use of administrative systems to meet needs; reviewing and consolidating budget estimates; preparing budget justifications; and setting and adjusting short-term priorities and preparing schedules for completion of work.

Education

Education may be substituted for experience at GS-11 as described in “Qualifications."
If qualifying based on education, you must submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met.

Additional information

Relocation Expenses will not be paid.

Interagency Career Transition Assistance Program (ICTAP):
ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least “Very Good” on the questionnaire. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources

Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the VA letter or other required documentation as specified on the SF-15.

NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.

For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide.

This announcement may be used to fill like positions in other organizations within the National Science Foundation.

The Selected Candidate(s) may be subject to a background investigation.

  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    A GREAT LOCATION! The National Science Foundation Headquarters is conveniently located across the street from the Eisenhower Avenue Metro Station, right in Alexandria, VA, a few miles from downtown Washington, DC. There are shops and restaurants within walking distance, as well as historic Old Town Alexandria a short trip away. Employees receive the Federal benefits package and NSF offers:

    Pre-tax parking
    Public transportation subsidy
    Child care subsidy
    Flexible working hours
    Telecommuting
    Physical Fitness Facility on site
    Health Services Unit on site
    Employee Assistance Program

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Category rating procedures will be used to rank and select eligibles. Based on your responses to the occupational questionnaire, you will be assigned a score. Your score will determine in which of three categories you will be placed: Excellent, Very Good, or Good. Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.

Veterans with service-connected disability of 10% or more will be placed at the top of the highest quality category.

The information contained in your resume and supporting documentation will be compared to your responses to the Occupational Questionnaire to determine the degree to which you meet the competencies required of this position. Please ensure you answer all questions accurately. Your responses are subject to verification. In support of your responses provided in the Occupational Questionnaire, your resume should include verbiage that describes your experience relative to the position for which you are applying and provide examples that show the depth of knowledge, level of skill, or degree of ability you possess. If your application does not support your responses to the Occupational Questionnaire or your application is not complete, this may result in adjustments to your score, or result in your name being removed from further consideration.

In some cases, additional assessment processes may be used.

Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) or CTAP must meet the agency definition of "well qualified." In NSF categories, this means at least “Very Good" with a score of 90.

COMPETENCIES:

  • Teamwork
  • Personnel
  • Financial Analysis
  • Oral/Written Communication


You may preview questions for this vacancy.

  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    A GREAT LOCATION! The National Science Foundation Headquarters is conveniently located across the street from the Eisenhower Avenue Metro Station, right in Alexandria, VA, a few miles from downtown Washington, DC. There are shops and restaurants within walking distance, as well as historic Old Town Alexandria a short trip away. Employees receive the Federal benefits package and NSF offers:

    Pre-tax parking
    Public transportation subsidy
    Child care subsidy
    Flexible working hours
    Telecommuting
    Physical Fitness Facility on site
    Health Services Unit on site
    Employee Assistance Program

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • Required Documents

    As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

    All applicants should submit a resume/CV of their choice, and may also submit a cover letter.

    Additional Documents, if applicable, may include:

    Veteran's Preference Documentation (DD-214, VA Letter, and SF-15): If you are eligible and claiming 5-point veteran's preference, you MUST submit a copy of your "member copy 4 version" DD-214 or other proof of eligibility. If you are claiming 10-point veteran's preference, you MUST submit a copy of your DD-214, SF-15, "Application for 10-Point Veterans' Preference" and the VA letter or other documentation required by the SF-15. (Please note: An SF-50, Notification of Personnel Action, showing veterans' preference will not be accepted as proof of entitlement.)

    CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.

    Performance appraisals and awards may be considered during the evaluation process if voluntarily submitted.

    If qualifying based on education, you must submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met.

    All uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • How to Apply

    Your application should be submitted online and must be completed and all required documents successfully uploaded before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.

    If you are unable to apply electronically, please use the Contact Information below for special instructions on how to submit your application materials. Hearing impaired individuals may call TDD (703) 292-5090 for assistance.

    WARNING! Applications submitted online must have a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

    Agency contact information

    Bill Kashawlic

    Phone

    703-292-4589

    TDD

    703-292-5090

    Email

    wkashawl@associates.nsf.gov

    Address

    NATIONAL SCIENCE FOUNDATION
    2415 Eisenhower Ave
    Alexandria, Virginia 22314
    United States

    Next steps

    You may check the status of your application at any time on the USAJOBS website

    Applicants should click ‘Track this Application’ in the Applicant Dashboard to receive application updates.

  • Fair and Transparent

    The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

    • Equal Employment Opportunity (EEO) Policy
    • Reasonable accommodation policy
    • Financial suitability
    • Selective Service
    • New employee probationary period
    • Signature and false statements
    • Privacy Act
    • Social security number request

Required Documents

All applicants should submit a resume/CV of their choice, and may also submit a cover letter.

Additional Documents, if applicable, may include:

Veteran's Preference Documentation (DD-214, VA Letter, and SF-15): If you are eligible and claiming 5-point veteran's preference, you MUST submit a copy of your "member copy 4 version" DD-214 or other proof of eligibility. If you are claiming 10-point veteran's preference, you MUST submit a copy of your DD-214, SF-15, "Application for 10-Point Veterans' Preference" and the VA letter or other documentation required by the SF-15. (Please note: An SF-50, Notification of Personnel Action, showing veterans' preference will not be accepted as proof of entitlement.)

CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.

Performance appraisals and awards may be considered during the evaluation process if voluntarily submitted.

If qualifying based on education, you must submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met.

All uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

This job is open to

  • Career transition (CTAP, ICTAP, RPL)

    Federal employees who meet the definition of a "surplus" or "displaced" employee.

  • The public
  • U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

Any U.S. citizen and ICTAP/CTAP eligible employees. This vacancy announcement is also open to applicants that have Federal status through vacancy BFA-2022-0003 MP.

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