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Grants & Contracts Specialist
The Geneva Foundation in ,
Date Posted 10/18/2021
Nonprofit-Grant Writing
Employment Type Fulltime
Application Deadline Open until filled


The Grants and Contracts Specialist will be abe to assist the Operation Warp Speed (OWS) - COVID trials Program Manager in day to day administrative duties, as delegated by the Program Manager, to include but not limited to, communication with site employees, entry of information and requests into required system platforms, attendance at meetings.

Location: This position is a remote opportunity. Ideal candidates will live in the United States mainland.


  • Assist Grants and Contracts Manager to coordinate grant start-up activities to include: Statements of Work, Cooperative Research and Development Agreement, Vendor, Independent and Sub Contractor Agreements
  • Receive and prepare initial Institutional Review Board (IRB) paperwork for Grants and Contracts Manager review and submission
  • Become knowledgeable and ensures compliance with the DoDGAR, OMB and other applicable regulations and policies
  • Assist in providing guidance to the Principal Investigator and study team throughout the life of the study
  • Review all grant and contract requests, gather necessary documentation to process request for Grants and Contracts Manager review and disposition
  • Coordinate procurement and acquisition of equipment, materials, and travel and proffers for grants
  • Update and distribute the Grants Administration User’s Guide and Employee Handbook to keep the study team members informed of pertinent policies
  • Track and monitor on monthly basis all agreements to include Vendor, Independent and Subcontracts
  • Track and monitor Interim and Annual Progress Reports and continuing IRBs
  • Assist Grants and Contracts Manager and clients with study closeout procedures and activities
  • Maintain current contact list of all personnel associated with Geneva’s grants programs
  • Enter and maintain information into The Geneva Foundation’s database related to grant activities
  • Maintain all correspondence related to post-award grant activities within the Foundation’s grants management files


  • Bachelors degree or equivalent work experience required
  • 1 year experience in grant administration preferred
  • Non-profit, research, or healthcare experience desired
  • Demonstrate competence in oral and written communication
  • Must be organized, attentive to detail, and posses a positive, friendly and professional demeanor
  • Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner
  • Computer skills including at least intermediate level experience with Excel and other Microsoft Office Software
*Please mention to employers when applying for this job*
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