Corporate and Foundation Relations Specialist
Director, Corporate and Foundation Relations
Support the administration of gifts, grants, and contracts from corporate, foundation, and organizational partners. Work with American Academy of Pediatric (AAP) staff to fulfill grant and contract terms, deliver sponsorship benefits, and other donor expectations critical to building productive relationships. Provide administrative, scheduling, and project support to the Director, Corporate & Foundation Relations. Prepare presentations, reports, and promotional material need to cultivate, solicit, and steward this group of donors.
DUTIES AND RESPONSIBILITIES:
1. Ensure that established grant expectations, contract terms, and sponsorship benefits are fulfilled. Track and monitor progress on deliverables and follow up with relevant AAP staff to ensure objectives are achieved.
2. Keep a detailed log of all promised deliverables, staff accountability, revenue and expenses, dates, key performance metrics, and other details needed to ensure all partnerships exceed expectations.
3. Coordinate all sponsor recognition, ensuring that recognition in all communication vehicles is consistent and proportionate to fees paid.
4. Maintain a schedule of proposal deadlines, reports, and invoice due dates.
5. Prepare the pipeline report and forecast reports for distribution to senior staff.
6. Respond in a timely manner to inquiries from prospects and donors with a high level of customer service.
7. Collect donor impact stories and data needed to be transparent and accountable.
8. Complete funding applications and collect/submit information required for submission.
9. Work with executive staff, donors, prospects and their assistants regarding dates, logistics, agendas, and all relevant details of on-site and off-site meetings.
10. Coordinate event logistics for the annual Corporate Summit and Development’s presence at other events and meetings. Represent the AAP Development team at meetings and with donors as requested.
11. Perform administrative functions and create correspondence, presentations, and fulfillment reports for the Director, Corporate and Foundation Relations and staff.
12. Work with Finance to coordinate grant tracking, invoices, manage accounts receivable, and obtain executed Letters of Agreement.
13. Serve as back up for gift administration during peak periods and absences. Enter and process all gifts and pledges and prepare required reports.
14. Perform all other duties as assigned.
Bachelors degree in communications, business, public relations, marketing, or related discipline required, or an equivalent combination of relevant education and work experience.
Two to three years’ related project coordination and/or administrative experience, including drafting communication materials, preparing and interpreting reports and data trends, independently managing project components among internal and external teams, creating and maintaining tracking systems, and coordinating meetings with executives/VIPs. Some experience with donor relations or sponsorship management required. Experience with grant and contracts applications strongly preferred.
Must have strong technical acumen with proficiency in MS Office, database applications, fundraising software (eg, Luminate), and budget/financial systems and the ability to learn and apply new technologies; experience with web maintenance software (eg, SharePoint), collaboration/document management platforms (eg, SharePoint), web conferencing software (eg, WebEx), and Adobe Acrobat, preferred. Must take initiative, pay close attention to detail, be able to manage multiple priorities simultaneously, work both independently and as part of a team, and collaborate effectively with various internal and external constituents. Excellent organizational, interpersonal, time management, presentation, oral/written communication, proofreading, and critical thinking skills required, as well as the ability to maintain confidentiality of donor information. Some overtime, evening/weekend work, and travel may be required.
To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employmentOpens a New Window..
The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. <span ,="" serif;"="" style="box-sizing: border-box; color: rgb(0, 0, 0);">